💎 SharePoint Advanced Document Library Search and Why Sensitivity Labels Matter with Copilot

G'day there friend, I just hitched the Caravan up this afternoon turned left and headed west. So, I am writing this sitting in the van⛺. Time for a different work location or a few days.

What's inside today's edition?

• Could this be the hidden gem you have been looking for to find files in your Document Libraries
• Why you should be thinking and planning Sensitivity Labels when talking Copilot
• 3 things that caught my attention from the Microsoft 365 Roadmap

Why are you still wasting time trying to scroll and find documents in your libraries!

Many people struggle to efficiently locate specific documents within their vast SharePoint libraries, leading to wasted time and frustration.

Let's face it, we have all been there.

This problem is exacerbated when relying solely on keyword searches, which often yield imprecise results. Microsoft Syntex addresses this issue by allowing you to perform precise metadata-based queries, enabling faster and more accurate document retrieval. By leveraging various metadata fields such as text, date, user, and file type, Syntex ensures that users can quickly find exactly what they need, thus enhancing productivity and reducing search-related inefficiencies.

​I just published a video showing how this works. Watch it here.​

You can also come and join the conversation on LinkedIn about the topic. Would love to see you in the comments.

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What role do Sensitivity Labels play and why they are important when planning a Copilot implementation?

I published an article on LinkedIn a few days ago that seemed to really hit the mark. So many of you and the community gave such a positive response. If you have not seen it, I would love for you to head over and read the full article.

Microsoft 365’s Sensitivity Labels allow you to classify and protect data based on its sensitivity, ensuring that sensitive information is adequately protected.

The integration of Sensitivity Labels with Microsoft Copilot for Microsoft 365 enhances data protection and compliance by maintaining the sensitivity of data in AI-driven interactions, enforcing user permissions, and ensuring consistent compliance with data security policies.

Key takeaways:

• Data Classification and Protection: Sensitivity Labels help categorize data by sensitivity level, applying appropriate security measures automatically.
• Compliance with Regulations: These labels ensure that sensitive data is encrypted and access is restricted, aiding in regulatory compliance5.
• Enhanced Collaboration: Sensitivity Labels facilitate secure sharing of documents and emails, allowing specific actions only for designated users or groups.

Read the full article over on LinkedIn. Again, would love to see you in the comments.

Hope today's edition brought you value, and the new improved format is resonating.

PS: Next up I have an AMA for you where I answer 3 of your questions. If you want a topic covered hit the reply button, or jump in the comments on LinkedIn.

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